Council Meetings

Meetings of Central Elgin Council

View Agendas

When

Regular meetings of Central Elgin Council are held on the 2nd and 4th Monday of each month (except July and August), unless that Monday is a statutory holiday.  Then an alternate date is scheduled.

Regular planning meetings are held on the third Monday of each month (except July and August), unless the Monday is a statutory holiday, whereby an alternate date is scheduled.

In July and August, Council only holds one regular meeting each month. These meetings commences at 1:00 pm on the 3rd Monday of July and August.

Where

Council meetings are normally held in the Council Chambers of the Elgin County Administration Building, 450 Sunset Drive.

Public Invited

All meetings of Council are open to the public (except for closed session items) and you are invited to attend. Closed session items include legal and personnel matters and the sale and acquisition of property

Delegations

If you wish to appear before Council as a delegation, a written request (letter or email) must be received by the Chief Administrative Officer & Clerk or Deputy Clerk before 4:30 pm on the Wednesday prior to the Council meeting. The written request should explain the reason for appearing before Council. The Chief Administrative Officer & Clerk or Deputy Clerk will confirm that you have been included on the agenda for a Council meeting prior to the meeting.

Council Procedures

The rules governing Council meetings are set out in the Municipal Act and Procedural By-law adopted by Council. To view the Council Procedural By-law, click here.

Committees and Board Appointments

Council establishes ad hoc committees from time to time to study matters in greater detail such as financial and official plans.  Council also makes appointments to various local boards and outside agencies.  The Mayor recommends the appointments to Council at the start of each term.  These appointments also may be reviewed by Council on an annual basis.

Investigation of Closed Meetings

Prior to January 1, 2008, if someone felt that a meeting of Council or a committee was closed to the public contrary to the Municipal Act or the Municipal Procedure By-law, that person’s only recourse to question the appropriateness of the procedure was through the courts. Council has now provided a means by which such questions may be investigated much more quickly.

Anyone wishing to question the appropriateness of a meeting of Council or a committee that was closed in full or in part to the public may now complete and submit a Complaint Form - Municipal Investigation to the Clerk along with an administrative/processing fee of $25.00 (cash or bank draft made payable to The Corporation of the Municipality of Central Elgin). The fee will be refunded if the Investigator concludes that an item discussed in a closed meeting ought not to have been discussed at closed meeting or that Council or that Council did not act in accordance with the procedure by-law. Upon receipt of the form from the Clerk, the Closed Meeting Investigator will decide whether an investigation is warranted and if so, conduct his investigation and submit his findings and recommendations to an open meeting of Council.

Further Information

If you wish further information on the meeting process, please contact:

Donald Leitch, Chief Administrative Officer & Clerk
519-631-4860 Ext 276 or email
Dianne Wilson, Deputy Clerk
519-631-4860 Ext 286 or email
 

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