Special Events

A Special Event is a one-time, annual, or infrequently occurring event on or involving use of Municipality of Central Elgin property that is reserved for exclusive use, or involving activities regulated through Municipal Licensing that are otherwise not permitted; is open to the public; raises the Municipality’s profile; and provides economic and cultural benefit to the Municipality.

A Special Event can include use and rental of arenas, parks, streets, parking lots, and roadways. 

You must submit a Special Event Permit Application if:

You wish to hold your event on any outdoor property owned or operated by the Municipality of Central Elgin. This includes:

• Roads / road allowances (street festivals, parades, and races)

• Parks and parkettes

• Parking lots

• Walkways, pathways, and trails

• Arenas and Community Centres • All other municipal open and public spaces And there will be any of the following:

• Food being given or sold to the general public at an event open to the public

• Food Trucks

• Sale or consumption of alcohol at an event open to the public

• Sound amplification

• Tents larger than 60m2 (Note: Building Permit and Fire Safety Plan are required)

• Stages that are more than 225m2 in area (Note: Building Permit may be required)

• Amusement rides or inflatables

• Projected attendance of over 250 people

The Event Organizer should read through this Special Events Guide and complete the Special Event Permit Application, available on the municipal website or by request from the Municipality.

Please note that depending on the activities included in your event, additional documents including insurance certificates, and special operating permits may be required with your Special Event Permit Application. Additionally, Event Organizers may be required to meet with Municipal Staff to review the Special
Event Permit Application and discuss details and logistics.

Please note that a special permit fee of $50.00 applies upon approval.